Workload Distribution

Workload Distribution reads team capacity continuously, identifies who is overloaded and who has room, and suggests specific task reassignments for the lead to approve.

How it works

TARO maintains a live view of every member's active task count, estimated effort, due dates, and sprint commitments, updating each time a task is added, moved, or completed. It flags members carrying more than they can realistically deliver and pairs them with members who have capacity. Each suggestion names the task to move, the recommended new owner, and the reasoning. TARO never moves tasks automatically; every reassignment requires lead approval, and dismissals and overrides are used as training signal to improve future suggestions.

Key capabilities

• Capacity score per member combining active task count, estimated effort, deadline proximity, and historical completion velocity over the last 30 days, with a configurable overload threshold.
• Identification of overloaded members, available members, and deadline-critical tasks.
• Reassignment matching by skill and ownership, current availability, and deadline alignment, breaking ties by highest remaining capacity.
• Specific suggestions naming the task, current owner, suggested owner, and reason.
• Accept all in one click, accept individually, or dismiss the whole set; nothing moves without approval.
• Live capacity view that updates in real time on any task change.
• Optional notes on dismissals that TARO uses to refine future suggestions.
• Cross-project capacity aggregation, with tracking level configurable at individual, team, or workspace scope.

Tips

Related: Smart Task Creation, Risk Prediction, Sprint and Agile.