Projects with budget, priority, dates, cover images, approval workflows, and 5 status stages. Member roles, expiry based sharing, and progress that calculates itself from live task ratios.
TARO gives every project a complete structure fields, statuses, roles, sharing controls, approvals, and live progress before a single task is created.
Create
A project in TARO is a fully structured entity not a folder with tasks inside it. At creation you set a budget, priority level, start and end dates, a cover image for visual identification, and a description. Every field is visible on the project card in the workspace dashboard, so leads can assess project health without opening a single task.
Progress
Every project moves through five clearly defined stages from initial planning through active delivery to formal closure. Each stage transition is deliberate and logged, so the project's history reflects how it actually progressed rather than a single done stamp at the end. Status is set manually by the project owner, keeping lead oversight intact at every stage transition.
Access
Every project member is assigned one of three roles Owner, Contributor, or Viewer each with a distinct permission set. Access is never ambiguous: what each role can and cannot do is explicit and enforced at every action. For external stakeholders or clients who need temporary visibility, project sharing generates a tokenised link with a configurable expiry date.
Governance
Projects moving to Completed pass through an approval workflow a structured sign off sequence where designated reviewers must approve before the project can formally close. Progress doesn't require manual updating: TARO calculates it automatically from the ratio of completed tasks to total tasks at any moment, updating the progress bar live every time a task status changes.
A project isn't just a list of tasks. It's a budget, a priority, a team, a timeline, and an approval gate. TARO treats it that way from the moment you create it.
Every project carries its budget alongside its tasks, timeline, and team. Leads see budget, progress, and deadline in one place without opening a separate finance tool or a spreadsheet that's three days out of date.
No manual progress updates. No percentage sliders. TARO calculates project progress automatically from the ratio of completed tasks to total tasks updating the progress bar the instant any task status changes. The number is always honest.
Projects don't just get marked done. Designated reviewers must approve in sequence before the project can move to Completed. The workflow enforces sign off it doesn't just suggest it.
Owner, Contributor, Viewer. What each role can and cannot do is explicit and enforced at every action. No one discovers they have delete access they shouldn't have. No one discovers they can't comment when they need to.
Generate a tokenised link with a configurable expiry date. A client sees the project's live progress and task list until the link expires no workspace account required, no permanent access granted by accident.
Each project's cover image lets teams identify work at a glance in the workspace dashboard. A grid of twenty anonymous grey rectangles tells you nothing. A grid with named, visually distinct project cards tells you everything before you click anything.
Every project carries its budget alongside its tasks, timeline, and team. Leads see budget, progress, and deadline in one place without opening a separate finance tool or a spreadsheet that's three days out of date.
No manual progress updates. No percentage sliders. TARO calculates project progress automatically from the ratio of completed tasks to total tasks updating the progress bar the instant any task status changes. The number is always honest.
Projects don't just get marked done. Designated reviewers must approve in sequence before the project can move to Completed. The workflow enforces sign off it doesn't just suggest it.
Owner, Contributor, Viewer. What each role can and cannot do is explicit and enforced at every action. No one discovers they have delete access they shouldn't have. No one discovers they can't comment when they need to.
Generate a tokenised link with a configurable expiry date. A client sees the project's live progress and task list until the link expires no workspace account required, no permanent access granted by accident.
Each project's cover image lets teams identify work at a glance in the workspace dashboard. A grid of twenty anonymous grey rectangles tells you nothing. A grid with named, visually distinct project cards tells you everything before you click anything.
Create a project in 60 seconds. Every field, every role, every stage ready from day one.
Engineering leads, product managers, account managers, and operations teams all use TARO's Project Management layer for the same core reason work that spans multiple sprints, involves multiple people with different access levels, and needs formal approval at completion deserves more structure than a shared task list. TARO provides that structure without adding management overhead.
800+ product teams
already using TARO
Project status stages
Member roles
Progress auto calculated
Approvals skipped
Engineering leads create a project with a budget, a deadline, and a priority. The live progress bar calculates from task completions. The approval workflow enforces technical review before the project closes. At any point during delivery, the lead sees exactly what percentage of work is done, how much runway is left, and which approval gate the project is waiting at without opening a spreadsheet or asking the PM for a status update.
Once a project is structured, TARO's AI runs beneath it predicting delivery, flagging risks, balancing the team, and ranking the work that should happen next.
Full task CRUD with rich text, 7 statuses, 4 priorities, subtasks, checklists, time tracking, dependencies, and 6 view modes all nested inside the project structure.
Run the full sprint lifecycle within a project planning, burndown, AI workload balancing, and completion prediction with task carryover handled automatically at sprint close.
Predicts the project's actual finish date accounting for team velocity, current blockers, and sprint history. Gives you the real date before you commit to the stakeholder date.
Scans the project for overdue tasks, stalled workflows, velocity drops, and blocked dependencies surfacing exact action recommendations before risks become missed deadlines.
Full task CRUD with rich text, 7 statuses, 4 priorities, subtasks, checklists, time tracking, dependencies, and 6 view modes all nested inside the project structure.
Run the full sprint lifecycle within a project planning, burndown, AI workload balancing, and completion prediction with task carryover handled automatically at sprint close.
Predicts the project's actual finish date accounting for team velocity, current blockers, and sprint history. Gives you the real date before you commit to the stakeholder date.
Scans the project for overdue tasks, stalled workflows, velocity drops, and blocked dependencies surfacing exact action recommendations before risks become missed deadlines.
Common questions from engineering leads, PMs, and account managers evaluating TARO's project layer.
Roles are enforced at the action level, not just the view level. Owners have full control: create and edit tasks, manage the member list, change member roles, configure the approval workflow, share the project, and delete the project. Contributors can create tasks, edit their own tasks, comment on any task, and view all project content — but cannot manage members, change the project's settings, or delete the project. Viewers have read-only access to all project content — tasks, progress, descriptions, timelines — and can comment, but cannot create or edit any tasks. Role checks are applied server-side on every API request, so role restrictions cannot be bypassed at the client level.
Budget. Timeline. Team. Progress. Approvals. One project. One place.